[ 03 : BUSINESS AUTOMATION ]
Business Automation
Automate repetitive tasks and free up time that's worth real money, in systems you own outright: live in 4 weeks
[ 01 : THE PROBLEM ]
Where does your time disappear to?
Most organizations lose 15-25 hours per week on manual tasks that your computer could do better. That's not just labor costs: it's missed opportunities for growth.
01
2 hours daily spent copying data between systems
Your team copies order details from your webshop to accounting, customer info from emails to your CRM, and invoice reports to Excel sheets. Every manual step is a chance for typos. Last month, 3 invoices had to be rewritten because amounts were entered incorrectly: wasted time and frustrated customers.
02
Creating quotes takes half a day while clients wait for your answer
A client requests a quote. You need to look up prices in different spreadsheets, check inventory in your system, calculate margins, fill in a Word document, convert to PDF, and send. By the time it's done, you've spent 3-4 hours. If you create 20 quotes per month, you're losing 60-80 hours on work that could be automated.
03
Weekly reports cost you 4 hours you don't have
Every Monday starts with pulling data from 5 different sources: sales figures from your POS system, website stats from Analytics, inventory levels from your ERP, and customer satisfaction from your inbox. You paste everything into Excel, create charts, and send to management. This happens manually because nobody's taken the time to automate it, but those 16 hours per month now cost you €2,400 in productive time.
[ 02 : WITH THE AI LAYER ]
An order lands exactly where it belongs, without retyping
Every week, hours disappear into retyping orders, looking up quote prices and sorting email. We build an AI layer into your current systems that does that legwork. You approve, the rest runs on its own.
The same orders and quotes. The AI layer fills them in, you approve.
EXAMPLE: FIGURES INDICATIVE
[ DETAIL : HOW IT RUNS, STEP BY STEP ]
WITHOUT AI LAYER
manual retyping
09:00
Order arrives by email
09:10
Retype into accounting
line by line
09:25
Create packing slip
09:35
Update inventory
fourth system
ERROR RISK AT EVERY SYSTEM
± 30 min per order
× every order, every day
WITH AI LAYER
automatic, you approve exceptions
09:00
Order arrives by email
09:00
AI fills all systems
accounting, packing slip, inventory
09:02
You approve the exception
only what stands out
09:02 EVERYTHING PROCESSED / THE REST OF THE ORDERS RUN AUTOMATICALLY
± 2 min attention
only where it counts
BACK PER ORDER: ± 28 MIN
EVERY ORDER, EVERY DAY
EXAMPLE: FIGURES INDICATIVE
[ 03 : WHAT WE BUILD ]
What we automate
Integrations between your existing software
Automatic data flow between your CRM (Salesforce, HubSpot, Pipedrive), accounting package (Exact Online, Xero, QuickBooks), e-commerce platform (Shopify, WooCommerce), and other tools. Built with Zapier, Make (Integromat), or custom API integrations where standard connectors fall short.
Intelligent workflow automation
Automatic approval processes, rule-based task assignment, and deadline escalations. Example: new lead comes in → CRM task created → responsible person gets notification → if no response after 48 hours, escalation to manager. Your team always knows what needs to happen without manual coordination.
Data extraction and reports on autopilot
Automated weekly or monthly reports that pull data from all your systems, consolidate it, and send to the right people. Dashboards that update in real-time so you always have current numbers. No more manual Excel work: every Monday at 8 AM the report is ready in your inbox.
Document generation and processing
Automatically generate quotes, contracts, invoices, and reports based on templates and data from your systems. OCR technology to scan incoming invoices and documents and process them directly into your administration. Reduces invoice processing from 15 minutes to 30 seconds per document.
Email and communication automation
Smart email routing, automated follow-ups, and responses to standard questions. Examples: send order confirmations, reminders for outstanding invoices, or welcome new customers with onboarding information. AI-driven categorization ensures urgent messages always reach the right person.
Custom business logic for your specific processes
Not every workflow fits a standard template. We build custom automations for your unique business rules: dynamic pricing calculations, inventory optimization, resource planning, or compliance checks. Built in Python, Node.js, or low-code platforms depending on complexity and scalability needs.
[ 04 : THE APPROACH ]
01 / 03
MEASURE
The efficiency audit: we measure where your heaviest processes cost time and money. You get a scan report with a modeled payoff.
02 / 03
BUILD
Custom AI and software inside your existing systems. One concrete proposal, fixed price, live in ~weeks. Your team keeps working.
03 / 03
OWN
Code, data and model are yours. We measure the savings and tune where needed; you stay in control.
[ 05 : WHAT IT SAVES ]
-93%
LESS TIME LOST
Time that comes back to your team
Order processing, invoicing, and inventory run in the background. Your people spend their hours on clients instead of on retyping.
Book the efficiency auditExample; we determine your actual saving in the free scan.
[ 06 : FREQUENTLY ASKED ]
Frequently asked questions
Discover how many hours you can reclaim
In a free 30-minute scan we analyze your most important workflows and show which tasks can be automated. You get an immediate estimate of time savings and ROI, no obligations.